Product: IBM Maximo Asset Management
IBM Maximo Asset Management is a software system for managing the entire lifecycle of assets and workflow processes within a company. IBM Maximo Asset Management allows you to manage assets and business activities. IBM Maximo Asset Management offers insight into all your business assets, as well as their status and work for the benefit of optimal planning, control, audit and compliance.
Maximo Asset Management allows organisations to share and enforce best practices, inventory, resources and personnel. It helps manage all types of assets – including plant, production, infrastructure, facilities, transportation and communications.
It is available as an on-premises or software-as-a-service (SaaS) offering.
Maximo Asset Management (SaaS)
The industry leading asset management solution, now available as a SaaS offering
What’s New?
- Full capabilities of Maximo available as a subscription based delivery model.
- Includes Maximo and mobile access using Maximo Everyplace.
- Proactively plan, schedule & forecast work, with Maximo Scheduler.
- Hosted by IBM using the SoftLayer Cloud infrastructure.
Key Differentiators
- Collect, consolidate and analyse essential information on all types of assets including the IT elements of operating assets.
- Improve operations through better asset availability, reliability and asset utilisation.
- Unify processes for wide-ranging asset management functions across multiple sites.
The functionality of IBM Maximo
- Facility,
- Production,
- Transportation,
- Medical,
- IT and much more.
In addition, all assets are created with unique numbers and stored with related information, such as parent assets, location, vendor, status, and maintenance costs. You can create a tree hierarchy as an arrangement of buildings, departments, assets and substructures. This hierarchy is a useful tool for accumulating maintenance, so you can check the cumulative costs on each level.
- Tasks to be performed
- Number of scheduled working hours / hours used
- Number of scheduled services (external suppliers) / Used services
- Required materials / Consumed materials
- Required tools / Consumed tools
- The Location & Assets that maintenance was carried out
- Defect Reporting & failure analysis
The Service Desk module allows you to manage the requests for services related to an asset or location in your organisation. All malfunctions, facility reports and service requests from any user may be received through one and the same portal. A Service Request record will enable you to store all relevant information for that request, such as the type of service, fault description, who needs service, where, when and why. Attaching documents and pictures (such as pictures of defects) is part of the default functionality.
Service Requests can be made directly to you by a user, eg phone, email or in person. You also receive service requests from within self-service users.
The owner of a service request is responsible for ensuring that the ticket to a successful conclusion. You can assign ownership of a service request to another person or group. For example, you can determine for whom the service has consequences and the priority of the service. You can specify to whom the service request must be escalated if problems arise and who can change the status of the application as completion is in sight.
You can apply Service Level Agreements on the service request. All communications relating to the service request can be stored in the log file of the service request, so that a clear historical picture of the life cycle commandments.
The ultimate goal is to have a balanced stock balance. Maintenance can be performed with minimal delay by making available many materials have in the warehouses, without seldom used items are kept in stock.
Administrative tasks for spares include:
- Manage in stock articles
- Indicate when stock falls below set order points
- Make purchase requisitions and purchase orders for items in stock
- Report on items received
- Define stock items in your warehouse
- Add services and items that your business requires
- Manage information about tools needed for performing the work
- Manage current tools in warehouses
- Trace items (inventory items, non-stock items and items on special order) and warn when the stock falls below a specified order level so you can re-order items.
- Remittances, export returns and transfers
- Make a master list of state codes
- Add data warehouse locations and maintain and display the items that are stored in a warehouse
With the Inventory application can store information about all aspects of stock materials. You can keep an eye on the warehouse number of stock items and tools. You can track the status of items and the cost of stock, as well as articles reorder when inventory should be completed.
You can monitor the use of articles on special order and stock items. You have the ability to store data provider and articles quickly to order when the warehouse balance indicates that the items must be completed.
You can check the numbers for each magazine‘s individual products and tools for baking and party level. If an item is stored in multiple locations, you can view all the numbers for warehouse locations on one page.
ABC analyzes help you to determine the requirements for an article. You should consider how useful the article and determine the financial benefit that results in investing in an article.
With the Inventory application, you can perform the following tasks:
- Specify the crates and parties in which articles are stored, as well as view the warehouse locations.
- Specify reorder data, such as the order level, the delivery time and the order unit of an article. You can also specify information about the vendors that supply an article and several manufacturers or models that are associated with each supplier
You use the Purchase Orders to purchase orders and to modify existing purchase orders. You can to create purchase orders and data suppliers to reuse and apply existing conditions and contracts.
If you have documents that are linked to purchase orders, invoices, contracts and requests for quotations, you can view those records. You can get all information related to purchase orders, view expanded. Alternatively, the transactions and records that belong to a particular purchase order line, view.
You can adjust prices and payment schedules, service level agreements linked to contracts, and view the history of contracts and contract revisions. Furthermore, you can create master contracts which may be associated with multiple contracts with the same supplier. When you create a contract, you can specify their properties and conditions including the associated assets and people.
The standard system contains the following types of contracts:
Call contracts (volume contracts)
An agreement in which a supplier is specified, a total amount and the period within which the agreement is in effect. A call contract is typically used for the procurement of services and / or materials at agreed prices and conditions. The Purchase Orders application enables you to create release orders that refer to a call contract.
Employment
Here you define the rates used for the combination of discipline and professionalism and the prices paid for specific contract employees. You can set up rate labor contract to generate invoices for all approved labor transactions in a given period, e.g. every month.
Lease contract
A contract for the lease of one or more assets from a supplier. Leases contain the lease period, payment schedules and other contractual obligations. Invoices can be generated based on the frequency in the payment schedule. This type of agreement may involve more than two parties, because a retailer may sell the assets, while another vendor acts as a lease holder.
Price Contract
A price agreement sets the prices to be paid for specific items that are purchased from a specific supplier. A price agreement is typically used for the procurement of services and / or materials at agreed prices and conditions.
Rental contract
Similar to a lease Contract. Rental contracts contain the rental period, payment schedules and other contractual conditions. Unlike a lease contract, a rental contract can be terminated at any time and contains no contractual compensation.
Service Contract
Similar to a warranty, only a portion of the items will be invoiced per incident. A service contract contains details of providing services and indicates whether it is linked to a payment schedule.
Reports
IBM Maximo BIRT reporting tool is included. This gives you direct access to 130 numerous standard reports. In addition, you can customise existing reports and create new reports. BIRT allows you to schedule reports, so they may be generated at periodic intervals and be sent to the recipients via email. BIRT supports the following reporting formats: PDF, Excel, HTML, PowerPoint, Word, XML and PostScript. BIRT distinguishes between two types of reports:
- Operational reports – Work order coupon, Purchase Order, Stock Trades etc ..
- Strategic reports – Availability Assets, ABC Analysis, Availability articles etc ..
Ad-hoc reporting is used to simply list themselves to prepare reports. Allows you to choose which fields are shown on the report, or you want to group the information and / or sorting. This form of reports to send in planning and by mail.
Each application in Maximo has a ‘List’ tab. This tab is used to filter data such as Assets, Purchase Orders and Work Orders. Each list tab has a download button which allows you to export filtered information quickly and easily from Maximo to Excel.
Extra: IBM Cognos
An organization that has Maximo licenses is also entitled to use IBM Cognos, a Reporting and Business Intelligence (BI) tool. The license for IBM Cognos includes the condition that you only use IBM Cognos IBM Maximo to display information in reports.
IBM Cognos BI is a reporting tool that allows you to view information in advanced charts and graphs. To quickly start with this sort of reports you can download Maximo BI Packs. Within these packs a number of reports are provided out-of-the-box including:
- Work Order Work spaces reports
- Work order type, priority, Critical Assets and Ratings
- Work Order Metrics reports
- Backlog, About Time, Unplanned and the cost comparison between planned and actual work order
- Failure assets Metrics
- O.b.v. Classifications, Critical Asset and Defect Classes
- Failure assets
- Number of defects, MTTR (Mean Time To Repair), MTBF (Mean Time Between Failures) and Asset Availability
- Stock Metrics
- Transactions, ABC analysis, Item Type Groups